Executive Assistant (EA) to the CEO
This is a management position requiring knowledge and understanding of employment law, HIPAA, OSHA, credentialing and medical office management. Under the general direction of the CEO, the EA will undertake a variety of tasks and projects in support of the efficient and effective functioning of the practice. Excellent verbal and written communication skills are required. An ability to deal with confidential and/or sensitive matters with tact and discretion is necessary.
Two years medical office experience required. A bachelor's degree in management or health administration is preferred; however, relevant experience may be substituted for the educational requirement (i.e. an associate's degree plus an additional 2 years' experience or a high school diploma plus an additional 4 years' experience).
1. Provider credentialing – maintains complete and appropriate files. Establishes and updates reminders to insure that all credentialing deadlines are met. Insures that credentialing applications are complete, true, and timely. Advises providers regarding requirements and documentation. Assists with provider review of applications as needed.
2. Human Resources management – provides guidance and counsel to supervisors regarding HR matters including recruitment/hiring/firing, training, wage and hour laws, employee benefits, and practice policies and procedures. Assesses and provides input to supervisors regarding morale and employee retention. Provides initial employee orientation to include collection of all necessary data related to payroll, training, and other HR requirements. Performs exit interviews and insures all necessary paperwork related to the departure is complete. Insures that all employees receive necessary training related to HIPAA, OSHA, and other government regulatory requirements. Reviews wage and hour data and makes recommendations regarding salary ranges and benefits. Provides information to employees to assist them in making decisions regarding benefits.
3. Risk management – assesses practice liability exposure and advises the CEO and Executive Committee of risk and available products/services/insurance to reduce the exposure. Assists with insurance applications and maintains related files and policies. Assists the CEO and Director of Administration with the reporting and tracking of all liability incidents. Maintains confidential files of past, present, and potential liabilities.
4. Administrative support – provides administrative support and assistance to the management team, executive committee, and individual physicians when appropriate. Takes, publishes, and files minutes of meetings. Provides tracking of action items. May be delegated authority to manage or co-manage projects for the practice (e.g. Meaningful Use certification).
5. Practice representative – may serve as a representative of the CEO or the practice with outside entities. May attend meetings, serve on committees, or participate in outreach projects as assigned. Must be able to maintain a professional appearance and demeanor at all times while representing the practice.
6. Assists CEO – maintains and monitor's CEO's calendar and sets up meetings as needed. May review correspondence and screen calls.
Please email resume and cover letter email@example.com,
fax (970)683-2745 or mail to:
Rocky Mountain Orthopaedic Associates
627 25 1/2 Road
Grand Junction, CO 81505